Human Resource Outsourcing Services
The Foundation for HR Best Practices
Build the HR infrastructure to support your organization
At HR Elements, we understand that employees are the lifeblood of your organization. Their passion and dedication drive your company’s success, making effective talent management essential from day one. While you invest considerable time and resources in finding the right talent, creating a positive first impression and maintaining a supportive environment are equally important. However, many organizations struggle to dedicate the necessary time and expertise to manage these essential HR functions effectively.
This is where our human resource outsourcing services come in. We begin by conducting a comprehensive review of your current HR compliance and practices, identifying areas for improvement. Based on this assessment, we develop a customized HR Strategy tailored to your organization’s needs, guiding you toward HR best practices. Our approach is designed to seamlessly integrate with your existing processes, ensuring a smooth transition and minimal disruption to your operations.
What sets HR Elements apart is our commitment to empowering your team. We don’t just provide strategies; we work alongside your staff, guiding them to take ownership of the HR improvement journey. This collaborative approach ensures that your organization not only benefits from our expertise but also develops the internal capacity to maintain and build upon these improvements.
Unlock Strategic Advantages with HR Outsourcing
HR outsourcing is a powerful strategic decision that can transform your organization’s efficiency and effectiveness. By partnering with experts such as HR Elements, you can:
- Focus on Core Business: Free up valuable time and resources to concentrate on your primary business objectives.
- Enhance Compliance: Ensure adherence to complex labor laws and regulations, minimizing legal risks.
- Access Cutting-Edge Technology: Leverage advanced HR technologies that might otherwise be cost-prohibitive.
- Improve Employee Experience: Implement best-in-class HR practices that boost satisfaction and engagement.
- Mitigate Risks: Benefit from expert risk management strategies in HR-related matters.
- Tap into Expertise: Gain insights from experienced professionals to develop innovative HR solutions.
- Streamline Processes: Optimize HR operations for greater efficiency and cost-effectiveness.
Outsourcing HR functions is more than just delegating tasks; it’s investing in a partnership that can drive better business outcomes. This strategic approach allows you to navigate the complexities of human resources management while fostering a more productive and engaged workforce.
Whether you’re looking to improve compliance, enhance risk management, or simply elevate your HR practices, outsourcing can provide the expertise and resources needed to achieve your goals and propel your organization forward.
Are you struggling to attract top talent for your team? Our employee recruitment services can help! Learn more about how we can streamline your hiring process and find the perfect candidates for your organization.
A LA CARTE OR SUBSCRIPTION SERVICES
HR Elements offers flexible HR outsourcing solutions to meet your specific needs. We provide both à la carte options for individual services and subscription-based plans for ongoing support, including:
HR Compliance
Protect Against Legal, Reputational, and Financial Risks of Improper Practices
It can be difficult for employers to stay on top of the ever-changing federal and state employment laws. The financial, reputational and legal risk can be costly.
We review your employee files, I-9s, handbook, processes, and policies to identify any gaps and make necessary corrections. Our team also provides guidance on best practices to help prevent future compliance issues. We are not the HR police, we are just here to protect your investment and ensure your business operates within legal parameters.
Outplacement
Supporting Exiting Employees Sends the Right Message
A professional resource to help employees transition to their next career shows compassion.
Terminations and lay-offs can be tough for everyone involved, and offering outplacement services can lessen the stress and help exiting workers find new jobs. Our services include resume writing assistance, interview coaching, and job search strategies to support your former employees during their transition. This can improve your company’s reputation and reduce the cost of unemployment claims.
HR Administration
Daily HR Administrative Tasks
We take care of everyday HR paperwork and employee questions including:
- New Hire processing
- HR templates and forms
- Unemployment claims
- Workers Compensation administration
- Leave of Absence administration
- Short-term and Long-Term Disability administration
- Employee benefits open enrollment and ongoing changes
- Separation and Offboarding
Our team ensures that all administrative tasks are handled promptly and accurately, freeing up your time to focus on core business activities.
Employee Relations
Improve Employee/Manager Relationships and Performance
Our HR professionals interact directly with your employees, managers, and leadership team, onsite or remotely, to understand opportunities for improved communication and expectations. We strive to create a positive and supportive work environment for your employees.
The goal is to build an engaged and motivated workforce that supports positive employee morale, job satisfaction, and productivity. Nurturing higher employee engagement and retention reduces turnover and fosters a sense of loyalty, building your employer’s brand to attract future talent.
Job Descriptions
The Foundation for Performance, Recruitment and Development
We ensure they clearly outline the duties, responsibilities, qualifications, and expectations, helping both candidates and current employees understand what is required for success. Our team can assist in creating or updating job descriptions so that they accurately reflect current roles and responsibilities.
Job descriptions also help align organizational goals with individual roles, facilitating workforce planning and resource allocation. Additionally, they provide a basis for evaluating employee performance, setting goals, and identifying areas for skill development.
By having well-defined job descriptions, companies can attract the right talent, foster clarity and accountability, and ultimately drive organizational success.
Policies / Handbooks
Having Written Communication to Set Employee Expectations
Communicating company rules and culture is critical to first impressions with a new hire. It lays the foundation of expectations up front and throughout the employees’ work experience with your organization. They communicate fairness and equal treatment in what you expect from your employees and what they can expect from you as their employer.
Have you ever had to discipline or defend a worker’s compensation or legal claim from an employee who said they didn’t know the rules? We can help review and update your policies and handbooks to ensure they are clear, comprehensive, and compliant with current regulations.
Managed Payroll
Streamlined Payroll Management
By outsourcing payroll management to experts, companies can save time and resources that would otherwise be spent on payroll administration.
We allow employers to focus on their core operations while leaving payroll management to professionals.
Our dedicated Payroll Advisors will help process payroll and bonus payouts using your technology based HCM payroll system.
Performance Reviews
Set Your Team Up for Success with Candid and Timely Feedback Practices
Partnering with your leadership team to develop an ongoing process to define success at the strategic and tactical levels keeps all eyes on the ball.
We help you design a feedback structure that encourages ongoing and consistent feedback and improves communication between managers and employees focused on business results and performance. Our approach can be tailored to fit your organization’s culture and goals, ensuring a more effective performance management system.
Counseling and Corrective Action Plan
Conduct a Fair and Objective Investigation to Ensure Transparency
When an employer learns of potential workplace misconduct, such as harassment, discrimination, or fraud, an investigation must follow a fair procedure with an objective investigator before termination of employment.
It is necessary to have an objective, experienced third-party interview, review grievances, and hear disciplinary matters involving specific allegations. We can provide guidance on best practices for conducting thorough and unbiased investigations.
EEO-1 Reporting
A Requirement for Certain Employers
The Equal Employment Opportunity Commission (EEOC) requires employers with 100 or more employees and certain federal contractors to complete the annual EEO-1 report.
It’s important because it helps identify potential disparities in employment practices, promotes equal opportunity, and supports fair treatment for all employees, fostering a more inclusive workplace culture.
We’ll be there to help you make sure your plan is accurate and filed properly. Our team can assist in gathering the necessary data and ensuring compliance with reporting requirements.
HR Assessment and M&A Due Diligence
Be Confident You Are Compliant and Understand a Path for Best Practices
We identify compliance and HR practice strengths and strategies for areas of improvement for new clients. We’ll work with you to develop a plan that addresses compliance violations, aligns with your company’s values and objectives, and provides recommendations for becoming a top place to work.
For our M&A clients, the due diligence review is a more comprehensive assessment of the target company’s HR legal and operational aspects to identify potential risks, liabilities, and opportunities associated with the transaction.
Employee Orientation
First Impressions Matter, So Dazzle Your New Hire!
Our team is here to help develop an amazing onboarding and orientation program for your new hire! We’ll make sure your new employee is motivated and excited to be part of your organization.
Our program will boost retention, productivity, and overall job satisfaction and ensure a better understanding of the company culture and expectations. Your team will also benefit from improved dynamics and morale, promoting long-term employee engagement and satisfaction!
Affirmative Action Plans
Stay Compliant and Foster a More Diverse and Inclusive Workplace
Certain federal contractors and subcontractors are required by law to establish an AAP.
A plan is crucial for promoting diversity, equity, and inclusion in the workplace. It outlines specific actions and strategies to actively recruit, retain, and advance underrepresented groups, such as minorities, women, and individuals with disabilities.
Additionally, having a robust affirmative action plan can enhance your company’s reputation, attract top talent, and strengthen relationships with clients and partners who value diversity and social responsibility.
HCM Implementation
Maximize HR Technology with HR Expertise
Our dedicated HCM Advisors will help you evaluate the best technology platform available for your organization, set up demonstrations with the top 3 vendors, and implement the system and all the available tools you select.
Along the way, we offer assistance with upgrading HR templates, forms, and policies essential to the new system, such as:
- PTO policies and allowances
- New Hire Onboarding
- Employee Handbook
- Time tracking
- Annual policy renewals
Our goal is to set you up to fully utilize your HCM technology platform so you get your money’s worth. We can provide ongoing support to ensure you maximize the benefits of your chosen HR technology solution.
Immigration Compliance
Need help auditing or correcting your I-9 compliance?
I-9 compliance refers to ensuring that your business adheres to the requirements of the U.S. Citizenship and Immigration Services (USCIS) Form I-9 process. This includes verifying the identity and employment authorization of every employee hired after November 6, 1986.
This includes:
- Timely Completion: Complete Section 1 on the first day of hire and Section 2 within three business days.
- Proper Documentation: Only accept unexpired documents from the official Lists (A, B, and C).
- Retention: Retain I-9s for three years after the hire date or one year after termination, whichever is later.
- Audits: Conduct regular internal audits to catch and correct errors.
- Training: Ensure staff handling I-9s are trained to avoid discrimination and document misuse.
Discover more about our strategic locations and how we can enhance your HR Foundation
Frequently Asked Questions
Outsourcing HR functions can offer several advantages, such as cost savings, increased efficiency, improved compliance, enhanced focus on core business, and access to cutting-edge technology. Additionally, it can provide businesses with the expertise and resources they need to manage their HR functions effectively, even if they lack the internal capacity to do so. This can lead to improved employee morale, increased productivity, and reduced turnover.
HR Elements provides a wide range of outsourcing services, including HR compliance, employee relations, payroll administration, recruitment and onboarding, outplacement services, employee training and development, performance management, and more.
Outsourcing HR functions can be particularly beneficial for businesses that lack the necessary internal resources or expertise to manage HR effectively. Partnering with an HR outsourcing provider means these businesses can gain access to specialized knowledge, experience, and best practices. This can help them improve employee morale and engagement, streamline HR processes, and ensure compliance with labor laws, ultimately leading to a more productive and successful organization.
HR Elements prioritizes data security and confidentiality by implementing measures like data encryption, access controls, regular security audits, and compliance with data privacy regulations. We also adhere to industry best practices and continuously review and update our security protocols to protect your sensitive information. With HR Elements, you can have peace of mind knowing that your data is in safe hands.
When selecting an HR outsourcing partner, consider factors such as their expertise, service offerings, client references, communication style, and pricing. Additionally, assess their alignment with your company’s values and culture. A good HR outsourcing partner should be able to demonstrate a strong understanding of your industry and business needs, as well as a commitment to providing exceptional service and support.
